Electronic Forms Processing

Electronic forms processing allows the conversion of paper-based document processes into electronic forms based processes and automated data extraction. Electronic forms are highly customizable and available in both semi-structured and structured formats. The benefits of electronic forms are tremendous. They have the ability to streamline internal and external business communication while reducing manual data input and human error caused by hand print.

Replace pre-printed forms

If you are using pre-printed forms, you are likely spending a lot of money to maintain those forms. In some cases, the pre-printed form can cost as much as 15 cents per part. That means that a three part form can cost as much as 45 cents. Printing your variable form content at the same time as the form on your low cost multifunction device, can significantly reduce your costs in producing invoices, statements, delivery documents and other forms your system creates for you.

One-on-one marketing

From your accounting system or customer relationship management system, you have a vast amount of data at your disposal about your customers. You have the ability to see your customers’ buying habits as well as their buying history. Using variable data printing technology and your multifunction system, you can create compelling one to one marketing materials that are highly personalized for you customers’ individual buying habits.

Invoice marketing

The easiest person to sell to is someone who has already purchased from you. By redesigning your invoices to create space into which advertisement can fit, you can show your customers current specials you might be offering to encourage them to spend more money with you. That advertisement can be as simple as an ad that every customer can see or can be changed based on certain data from the account such as the current status or amount of the purchases from the last year.

Direct output to multiple locations

Your data needs to be available across multiple locations. Some of your customer may want their invoices mailed, faxed or emailed. You may have a need to print a copy for yourself at the same time. Perhaps you have an electronic document management system where you store an image of all your documentation. With eform technology, you can have a copy of the document distributed automatically to the location of your choice. Moreover, these documents will be sent to all those locations automatically.

 

To learn how electronic forms can benefit your business, contact us today.